This Privacy Policy explains how VALMIND (UK) LIMITED ("Valmind", "we", "us", "our") collects, uses, discloses, stores, and protects personal data when you visit or use ValMIND Website and our services.

For the purposes of applicable data protection laws, the primary Data Controller is:
VALMIND (UK) LIMITED
Registered in England and Wales
Company Number: 08820838
Registered Office: 124 City Road, London EC1V 2NX
Website: www.valmind.co.uk
Email: contact@valmind.com
VALMIND (UK) LIMITED operates and manages multiple business divisions and affiliated websites (together referred to as the "Valmind Group"). Where VALMIND (UK) LIMITED determines the purposes and means of processing, it acts as the Data Controller for those divisions unless otherwise stated.

We process personal data in accordance with applicable data protection and privacy laws, including:

• UK General Data Protection Regulation (UK GDPR)

• Data Protection Act 2018 (United Kingdom)

• Privacy and Electronic Communications Regulations 2003 (PECR)

• EU General Data Protection Regulation (EU GDPR), where applicable

• Information Technology Act, 2000 (India)

• Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 (India) Where customers, users, or job applicants are located outside the UK, local laws may also apply.

This Privacy Policy applies to personal data processed in connection with:

• VALMIND (UK) LIMITED and its business operations

• Visitors to any Valmind Group website

• Customers, prospective customers, and business contacts worldwide

• Job applicants, candidates, and contractors across all divisions

This Policy applies to the following divisions and websites operated or managed by the Valmind Group:

• ValMIND – IT & Cybersecurity Services for SMEs

• Lonely Escapes – Travel & Wellness Tourism services

• CVMinds – Higher Education and Overseas Education Consultancy

• AyurGita – Ayurveda treatments, wellness packages, research, and training in Ayurveda

• Yello Estates – Technology platform for real estate business owners, agents, and property owners

Each division may collect personal data relevant to its services; however, all processing is governed by this Privacy Policy unless a division publishes a supplementary notice. This Policy does not apply to third-party websites or platforms linked from our websites.

4.1 Information You Provide:
Customer and Business Information

• Name, job title, company name

• Email address, telephone number, postal address

• Contractual, billing, and payment-related information

• Business communications and correspondence

Job Applicant Information

• Name and contact details

• Curriculum vitae (CV), cover letters, employment history

• Education, qualifications, certifications, and skills

• Interview records and assessment notes (where applicable)

4.2 Information Collected Automatically
When you use our website, we may automatically collect:

• Name, job title, company name

• Email address, telephone number, postal address

• Contractual, billing, and payment-related information

• Business communications and correspondence

Job Applicant Information

• IP address

• Browser type and version

• Device and operating system information

• Pages visited and interaction data

We do not intentionally collect special category data under UK/EU GDPR. If job applicants voluntarily include sensitive personal data within their CVs, such data will be processed only where necessary for recruitment purposes and in accordance with applicable law. For processing carried out in India, any Sensitive Personal Data or Information is handled in line with the IT Rules, 2011.

Under UK/EU GDPR, we rely on the following lawful bases:

• Contractual necessity – to deliver services or manage contracts

• Legitimate interests – to operate, secure, and improve our business

• Legal obligation – to comply with regulatory and statutory duties

• Consent – where required, including for non-essential cookies and marketing

Personal data is processed for the following purposes across the Valmind Group:

• Delivery and management of IT, cybersecurity, technology, consultancy, travel, wellness, education, and real estate platform services

• Client onboarding, account management, administration, and billing

• Managing bookings, enquiries, consultations, and service fulfilment

• Recruitment and candidate evaluation across all divisions

• Legitimate interests – to operate, secure, and improve our business

• Website operation, analytics, functionality, and cybersecurity

• Fraud prevention, risk management, and service integrity

• Legal, regulatory, and contractual compliance

We may share personal data within the Valmind Group and with:

• Internal teams supporting different Valmind Group divisions

• Trusted service providers and technology partners

• Cloud hosting, analytics, payment, booking, and security service providers

• Cloud hosting, analytics, payment, booking, and security service providers

• Professional advisers (legal, accounting, compliance)

• Regulatory authorities or law enforcement where required by law

All recipients are contractually required to safeguard personal data and process it only on our documented instructions. We do not sell personal data.

VALMIND (UK) LIMITED operates in the United Kingdom and India and serves customers globally. Personal data may be transferred outside the UK or European Economic Area. Where such transfers occur, we implement appropriate safeguards, including:

• UK International Data Transfer Agreements (IDTA)

• EU Standard Contractual Clauses (SCCs)

• Equivalent lawful transfer mechanisms

Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected, including contractual, legal, and regulatory obligations. Recruitment data is retained for a limited period unless extended retention is required by law or consented to by the candidate.

We apply appropriate technical and organisational measures to protect personal data, including access controls, secure infrastructure, and cybersecurity safeguards consistent with our business activities.

Subject to applicable law, individuals have the right to:

• Access their personal data

• Rectify inaccurate or incomplete data

• Request erasure

• Restrict or object to processing

• Request data portability

• Withdraw consent where processing is based on consent

UK residents may lodge a complaint with the Information Commissioner’s Office (ICO).

Personal data submitted by job applicants is used solely for recruitment purposes and handled confidentially. Unsuccessful applicant data is retained only for a limited period.

Our website and services are not intended for children under the age of 16. We do not knowingly collect personal data from children.

We may update this Privacy Policy periodically. The latest version will always be published on our website.

For privacy-related enquiries, please contact us using the details provided on ValMIND UK website.

This Cookie Policy explains how VALMIND (UK) LIMITED uses cookies and similar technologies on ValMIND UK website.

Cookies are small text files stored on your device when you visit a website. They help websites function correctly, enhance security, and improve user experience.

We use cookies in accordance with:

Non-essential cookies are placed only with your consent.

Strictly Necessary Cookies These cookies are essential for the operation and security of our website and cannot be disabled. Performance and Analytics Cookies These cookies help us understand how visitors use our website so we can improve functionality and performance. Functional Cookies These cookies remember user preferences and settings. We do not use cookies for intrusive advertising or behavioural profiling.

When you first visit our website, you will be presented with a cookie consent banner (CMP) allowing you to accept or reject non-essential cookies. You can change your preferences at any time through the cookie settings tool or via your browser settings.

Some cookies may be placed by trusted third-party services used for analytics or security. These providers process data in accordance with their own privacy policies.

We may update this Cookie Policy from time to time. Any changes will be published on this page.

For questions relating to cookies or privacy, please contact us via ValMIND UK website.